Membership Terms & Conditions

QuanWessels Brazilian Jiu-Jitsu & Mixed Martial Arts Academy's Membership T&C's

PLEASE NOTE: QuanWessels Membership DOES NOT include the use of other Service Provider’s Training Facilities within the Moove Establishment.

These Membership Terms and Conditions (“Agreement”) are entered into between QuanWessels Brazilian Jiu-Jitsu and Mixed Martial Arts Academy, a martial arts training facility located in Sunninghill, Johannesburg, South Africa (hereinafter referred to as “the Academy,” “we,” “us,” or “our”), and the undersigned member (hereinafter referred to as “the Member,” “you,” or “your”). By signing up for membership or attending classes at the Academy, you agree to be bound by these terms.

1. Membership Registration and Fees

Membership to the Academy is available to individuals who have completed the registration process, acknowledged and agreed to Terms and Conditions and Assumption of Risk and Waiver of Liability as well as paid the required fees, and are in good standing.
Registration fees (R500.00) are charged upon sign-up and are added to the first month’s membership fee.
The initial Membership Term on registration is 12 months, during which period the monthly fee (paid in advance) will remain unchanged. The membership automatically renews on a monthly basis, and is only cancelled with a 30 day written notice from you that has been received.
Membership fees are due in advance, on a monthly, quarterly, or annual basis, depending on the membership type selected. Fees are non-refundable.
The Academy reserves the right to revise membership fees and structure with prior notice.

2. Membership Payment Responsibility

Membership Fees will be revised on an annual basis, whereafter a 10% increase may be implemented.
The Member acknowledges that QuanWessels only has two payment options,
- Monthly Payfast subscription
- Bulk cash advance payments either 3 monthly, 6 monthly or 12 monthly (12 months, pay 10 months get 2 months free), payable via Cash, Card or EFT.
Members agree that they are liable for their monthly subscription fees, which is payable monthly in advance, even if you/your child elect not to attend class. Members thus remain liable for the membership fees over the Christmas and New Years period.
- December Holiday Schedule: The Academy runs a minimised schedule over the holiday period for approximately four weeks from approx 8th December to approx 5th January.
- The Academy is only closed over the South African Christmas holiday (24th December – 1st January).
Payment Failure:
- Administrative Fee: Payment failure due to an account being “out of funds” or a stalled account due to an expired card will incur a R300 administrative fee to cover the resources and time needed to recover outstanding fees and/or set up a new account.
  - This administrative fee will be added to the first payment of the new account or the next payment if the account was previously out of funds.
  - The account payment date will revert to the original payment date once the initial failed payment has been recovered.
- Notification of Payment Failure: Members can avoid the R300 administrative fee by notifying the Academy’s Administration of a suspected payment failure or impending card replacement before the payment is due. This allows the team to make the necessary provisions and adjustments. Failure to do so will incur the administrative fee.
- Outstanding Payments: Subscription fees are paid monthly in advance. Members with outstanding payments will not be allowed to attend class until such fees are settled in full.
  - It is the responsibility of the Member to provide EFT Proof of Payment of the Outstanding Fees to the Academy either at the Front Desk or via WhatsApp/email. Screenshots of card payments made at the Front Desk will also suffice.
Persistent Payment Failures: If a member experiences repeated payment failures through Payfast, the payment term may be changed to a minimum of three months’ cash advance payments.

3. Classes Offered

The Academy offers various classes including:
- Brazilian Jiu-Jitsu (BJJ)
- Mixed Martial Arts (MMA)
- Muay Thai
- Ladies-only Classes
- Kids BJJ and MMA
These classes can either be attended via the Full Access Membership or the Once per Week membership, note that the Once-per Week option is for the Ladies-only Classes and Saturday classes only.
Members are allowed to participate in the classes based on the membership package selected. Access to other classes outside the selected membership will be subject to additional fees.

4. Uniform Policy

Members are required to adhere to the QuanWessels (QW) uniform policy for all classes.
- Gi Classes: The uniform for Brazilian Jiu-Jitsu (BJJ) Gi classes is the QW White Classic Gi. Additionally, members must wear the QW Black Rash Guard and tights under their Gi at all times.
- No-Gi and MMA Classes: The uniform for No-Gi and MMA classes consists of the QW Black Rash Guard, QW Tights, and training shorts to be worn over your tights.
Adherence to this uniform policy is compulsory in order to participate in classes.
The Academy offers payment plans for the purchase of the required training sets.

5. Code of Conduct

Respect for Oneself and Others: Members must demonstrate high ethics, integrity, and responsibility. Treat all coaches, members, and staff with respect, avoiding disrespectful behaviour, bullying, or discrimination. Respect personal boundaries, especially around minors and women, and be mindful of modesty and attire. Parents are responsible for their child’s behaviour when not participating in class.
Safety First: Safety is paramount. Follow all safety guidelines and coach instructions. Notify your coach of any injuries or health concerns. No roughhousing, and remove jewellery before training. If unwell, rest and recover before returning to training. Teenagers attending adult classes must have prior consent and a parent present.
Heath: If you are feeling unwell or sick, follow the 4 R’s [Rest, Rehydrate, Recover, Return]. This ensures you get better faster and the rest of the community is not put at risk.
Hygiene and Cleanliness: Maintain personal hygiene by showering regularly, wearing clean attire, and keeping nails trimmed. Wash your Gi or No-Gi uniform after each session and always wear a rash guard under your Gi. Keep training and public areas clean, and wash hands/feet to prevent infections. Notify coaches about any skin conditions, especially rashes. To read our Full Hygiene policy here.
Training Etiquette: Arrive on time and follow the hierarchy based on rank. Treat coaches and training partners with respect, acknowledging them before and after training. Follow coach instructions carefully, maintain sportsmanship, and avoid disruptive behaviour. Never intentionally harm others, and be supportive of fellow students.
Uniform Etiquette: Wear the required QW uniforms for Gi and No-Gi classes. Keep your uniform clean and in good condition. Black Belts are the only ones permitted to wear black Gis.
Competitive Conduct: Compete with integrity, respect for the rules, and sportsmanship. Represent the Academy well during competitions, win or lose.
Conflict Resolution: Address any disputes respectfully and through the proper channels. Avoid physical confrontations.
Representing the Gym: Members should conduct themselves in a way that reflects positively on the Academy, both during and outside of training.
Continuous Improvement: Focus on personal growth, embrace challenges, and remain open to feedback. Strive to improve every day, embodying the core virtues of QuanWessels: Strength, Honour, Courage, and Mastery.

If you wish to read the full QW Code of Conduct.

6. Sexual Conduct and Harassment

The Academy has a zero-tolerance policy towards sexual harassment or any form of inappropriate sexual conduct, including verbal, physical, or visual behaviour. This applies to all members, instructors, and staff.
Any member found to engage in sexual harassment will be subject to disciplinary action, including potential termination of membership and legal action where necessary.
If you experience or witness any form of sexual harassment, please report it immediately to Academy management.

If you wish to read the full QW Sexual Conduct Policy.

7. Rules & Regulations for Safeguarding of QW Children Students

Responsibility for Children: Parents or guardians are responsible for their child’s behavior while in the gym and must ensure their child adheres to all rules and safety guidelines.
Monitoring and Supervision: All children will be supervised during classes or activities by qualified staff members. Clear safety measures and emergency procedures will be followed.
All children are requested to remain inside the Moove gym and not venture beyond the entrance without a parent or guardian. Small kids are required to wait either just outside the QW entrance or close to the coffee shop area. Please take the time to park and come inside to collect your kids. For the older juniors and teens, you can call them when you are already outside to collect. There is a collection point under the arch.
Please collect your kids on time after class and don’t let them wait outside for any extended period of time. If anything comes up, kids can come and find a coach anytime for assistance, as well as Moove staff at reception or the play area reception, right inside the entrance.

8. Confidentiality and Non-Disclosure Agreement (NDA)

By becoming a member of the Academy, you agree to respect the confidentiality of any sensitive information shared during the course of your membership.
Members may be exposed to proprietary training materials, methods, and business strategies that are considered confidential and the intellectual property of the Academy.
You agree not to disclose, distribute, or use any such proprietary information for personal gain or for the benefit of any third party without the prior written consent of the Academy.
This confidentiality obligation survives beyond the termination of your membership.
Any violation of this section may result in legal action and damages for business interference.

9. Business Circumvention

Members agree not to directly or indirectly engage in any business that competes with the Academy during the term of their membership and for a period of [Two years] after the termination of their membership.
This includes but is not limited to:
Offering martial arts instruction in the same locality or in a manner that directly competes with the Academy’s services.
Soliciting Academy members or instructors to join another business, academy, or school.
Any violation of this section may result in legal action and damages for business interference.

10. Liability and Assumption of Risk

Martial arts training involves physical activity that carries inherent risks, including but not limited to injury, strain, or accident, or death. By becoming a member, you acknowledge and accept these risks and agree to hold the Academy harmless from any liability, claims, or injuries that may arise during training.
You are responsible for maintaining your own health and fitness and must inform the Academy of any pre-existing injuries or conditions that may affect your ability to participate safely in training.
A member undertakes, that should he/she develop any medical problems for whatever reason, to consult a medical practitioner to obtain an opinion as to whether continued participation in QuanWessels exercises and training is endorsed.
In the unlikely event of an emergency, the member hereby authorise transportation and licensed personnel to perform any accepted medical procedures on them deemed necessary and agree to bear the expenses of such transportation or procedures.
Participants agree to defend, indemnify and hold QuanWessels and its directors, officers, employees, and other Related Parties harmless from and against any/all actions, suits, claims, demands, causes of action, proceedings, losses, costs, expenses including, without limitation, all attorney fees and disbursements, damages, liability, and fines or penalties, in any way arising out of, or relating to, connected with directly or indirectly, the use of the Premises regardless of whether there is active or passive negligence or fault on the part of the QuanWessels academy, and any other Released Parties.

11. Termination and Suspension of Membership

The Academy reserves the right to terminate or suspend a member’s membership at any time, for any reason, including but not limited to non-payment of fees, breach of these terms and conditions, or violation of the Academy’s Code of Conduct.
Pausing of Membership: In the event of injury or illness, and when your absence is supported by a medical certificate and expected recuperation will take at least one calendar month, your membership may be paused at a monthly rate of R250 for the duration of the recovery period.
Members may cancel their membership by providing 30 days written notice to the Academy via the cancellation request through the website. Fees paid for the current term are non-refundable.
Strategic cancellations, i.e over the December holidays, will attract a 7% monthly fee increase.

12. Indemnity

By accepting these Terms and Conditions, you agree to indemnify, defend, and hold harmless the Academy, its officers, directors, employees, and coaches from any and all claims, liabilities, damages, and expenses arising from your participation in classes or any other activities at the Academy.

13. Visitors and Drop-in Classes

All visitors to the Academy are required to fully comply with the Academy’s terms, conditions, rules, regulations, and safety protocols. Visitors must adhere to the performance drills and techniques demonstrated during training sessions, as these have been scientifically designed to enhance fighting skills and fitness. Visitors acknowledge that all classes are supervised by qualified personnel, and that strict adherence to safety regulations significantly reduces the risk of accidents and injuries. By attending, visitors accept these conditions and understand the importance of following all guidelines for their safety and the safety of others.
All visitors must register on the Academy’s website before ANY training, attendance of class and or transfer of knowledge occurs.
Visitors are also required to adhere to QW Uniform Policy, by either renting or purchasing from the front desk. The only exception to this is QW affiliate approved training gear and apparel.

14. Dangerous Materials

DO NOT bring any dangerous materials, drugs, or weapons onto the Academy premises, nor store such materials in the Academy’s or MOOVE’s regular gym lockers. This policy is to ensure the safety and well-being of all members and staff.
Any member found to be under the influence of drugs or alcohol, or engaging in the sale of such substances, will be immediately asked to leave, have their membership terminated, and face legal action where applicable.
If a QW member is a licenced firearm holder, they are required to rent a gun locker from the Academy. And ensure that they keep their firearm in their rented locker while on the premises, in full compliance with the Academy’s storage protocols.
The Academy reserves the right to inspect lockers for safety reasons and to take appropriate action if dangerous materials or weapons are found.

15. Marketing and Social Media

As a member of the Academy, you agree that the Academy may use training photos, videos, and profiles of you in its media content, including on all its social media profiles, websites, and promotional materials.
Members are aware that all QW social media pages are public and accessible by anyone. Any content you post, comment on, like, or otherwise engage with on these pages will be in the public domain.
If you do not wish to be filmed or photographed during training sessions or events, you must inform the instructor or the Academy management beforehand. While we will take reasonable efforts to respect your wishes, we cannot guarantee complete avoidance of filming or photography. Please inform Head Coaches and Owners Richie and Chef and your class coach if you or your child/s are not to be filmed or photographed.
The Academy will not be held responsible for any consequences arising from a member’s engagement with, or responses to, content posted by other members, the public, or the Academy on social media.

16. Governing Law and Jurisdiction

This Agreement is governed by and construed in accordance with the laws of South Africa.
Any dispute arising out of or in connection with this Agreement will be subject to the exclusive jurisdiction of the courts of South Africa.

17. Amendment of Terms

The Academy reserves the right to amend these Terms and Conditions at any time, with or without notice. Members will be notified of any changes to the Terms and Conditions, and continued participation in the Academy’s classes after such changes constitutes acceptance of the amended terms.

18. Miscellaneous

If any provision of these Terms and Conditions is found to be invalid, illegal, or unenforceable, the remainder of the provisions will remain in full force and effect.
The failure of the Academy to enforce any provision of these Terms and Conditions shall not be deemed a waiver of that provision.
The term “fee” used in the above Terms and Conditions is only applicable to the Academy members and NOT applicable to the Academy Tenants members who have made use of our online registration platform.

By ticking the box on this online version you acknowledge this Terms & Conditions.